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2019 AWARDS RECOGNITION FOR CONTRIBUTIONS TO THE PURCHASING AND SUPPLY PROFESSION – CALL FOR SUBMISSIONS

2019 AWARDS RECOGNITION FOR CONTRIBUTIONS TO THE PURCHASING AND SUPPLY PROFESSION – CALL FOR SUBMISSIONS

 

ZIPS will be honouring individuals and teams from its membership who have played a significant role or have made an outstanding contribution to the profession during the period January to December 2018

 

In addition, to recognise the contributions of our media partners there will be awards for media institutions and a journalist that has clearly demonstrated uplifting the Institute’s image and publicity.

 

The main aim of these awards is to celebrate and recognise individuals and teams who have made an exceptional impact on the profession in the last 12 months.

 

Members and Stakeholders are hereby invited to make submissions as per the categories

 

1.         CATEGORIES & DESCRIPTIONS

The categories that will be considered are as follows:

 

i.          Professional Awards (Teams and Individuals All Categories of Membership)

ii.          Media Awards (Print and Electronic)

iii.         President’s Award

 

The award categories and and the measurement criteria are as follows:

 

1.1.      Professional Awards (Team)

 

a.    Best Performing Procurement and Supplies Unit (Public Sector)     

This category is open to all public sector bodies Procurement and Supplies Units (PSUs) covered by government procurement regulations and rewards the unit that demonstrate highest compliance to the Public Procurement Act and its Regulations and innovations within the prescription of the Law.

 

b.    Best Performing Procurement Unit (Private & Not for Profit Sector)  

This category is open to procurement or supply chain teams in the non-public sector. The unit that has demonstrated highest compliance to the company Procurement Policy and Process and applied great innovations that has brought benefits to the organisation related to Savings, Cost Reductions and supply chain management efficiencies.

 

c.    Most Improved Procurement Operation           

Judges will be looking for evidence of success from a procurement function that has undergone a substantial change resulting in improvement. Entries could range from the establishment of an entirely new function where little or no professional procurement function has previously existed to an established procurement team that has undergone radical change to operate a higher level of effectiveness

 

d.    Most Effective Stores and Inventory Management Operation        

This is an award that recognises Stores/Supplies Units that have showcased  stores and inventory management activities that have benefited the organisation and thereby raising the profile of the profession

 

e.    Most Effective Use of Innovation in Supply Chain       

This category is open to procurement or supply chain teams showcasing successful technology projects that have made significant business impact. Technology providers may also enter case study-led projects where they have worked in partnership with the procurement organisation.

 

f.      Best Local Economic Empowerment Implementation          

Recognising the importance of local economic empowerment, this category rewards procurement teams who have  successfully implemented  policies and/or projects or complied with legislation that has seen operationalisation of government's desire or company policy  to support local suppliers and manufacturers

 

1.2. Professional Awards (Individual)

 

a.    The candidate must have demonstrated consistent performance in terms of delivering value for money in terms of thinking, savings costs and efficient execution of duties such that a project (or projects) was successfully implemented according to the stakeholders.

 

b.    Best Performing Procurement & Supply Practitioner in the Private/Not for Profit Sector 

The candidate must have demonstrated consistent performance in terms of delivering value for money in terms of thinking, savings costs, providing leadership, collaborative and efficient execution of duties thereby making significant contribution to the organisation.

 

c.    Young Procurement Professional of the Year   

This award recognises members aged 25 or below at 31 December 2018, who provide evidence of achievement(s) that is significant and beyond what is normally expected from officer / managers of this age and experience.

 

1.3. Professional Award (Individual or Team or Organisation)

 

a.    Best Contribution to the Reputation of the Profession

This award is open to individuals or organisations who are  making a positive contribution to the reputation of the profession, through their value contributions and the work they do to raise the profile of the profession or enhancing the profession’s reputation.

 

1.4. Media Awards

 

a.    Best Media Coverage of Supply Chain in Zambia – Electronic (Institution)

This award recognises registered media house (TV and Radio) who have reported on and profiled the profession frequently and objectively through featured programmes, coverage of events, personalities and stories

 

b.    Best Media Coverage of Supply Chain in Zambia – Print (Institution)

This award recognises registered media house (Print) who have reported on and profiled the profession frequently and objectively through featured programmes, coverage of events, personalities and stories thereby providing a platform to create awareness of the profession and the Institute

 

c.    Best Reporting on Supply Chain in Zambia (Individual)        

This category is open to all forms of media and recognises the journalist who has individually reported on and profiled the profession in general and ZIPS in particular consistently and objectively thereby raising the profile of the profession

 

1.5. President’s Award

Open to all members at all levels, ZIPS employees and stakeholders  this is to the discretion of the ZIPS President.

 

2.ELIGIBILITY (WHO CAN ENTER)

 

a.         Professional Awards

ü  Unless otherwise stated these are open to FZIPS and MZIPS only

ü  Must have been paid up during the period and currently paid up

ü  Must be in good standing both at their respective organisation (if employed) and with ZIPS

ü  Has not been deprived of any privileges or convicted or facing any criminal charges

 

b.         Media Awards

ü  Must be registered with an approved body

ü  Has not been deprived of any privileges or convicted or facing any criminal charges

 

3.         HOW TO ENTER

 

3.1.      General Guidelines

 

i.          You can submit more than 1 category but only 1 entry per category

ii.          Chose which category you want to enter

iii.         Read the category description carefully

iv.        Write a 100 word summary

v.         Submission must be brief (no more than 3 pages of A4),  to the point, accurate and must speak to the category description (note there will be verification process that will be followed)

vi.        Things the Judges will be looking for in the professional awards

ü High levels of Integrity

ü Compliance to procurement best practice policies and procedures

ü Measurable application of efficient supply chain methodologies resulting in savings and other tangible benefits

ü Knowledge share with fellow colleagues and internal customers

vii.       Complete the online submission form or download the pdf form to complete and email to awards@zipszambia.org

viii.      Attach any supporting materials in Word (.doc), Excel (.xls), PowerPoint (.ppt) or PDF (.pdf) formats only

ix.         Supporting materials can include testimonials, press clippings, endorsements,

x.         Include a photograph (jpeg format) yourself of if submitting in team/institution category group photo and company logo

xi.         Very importantly take note of the deadline for submission

 

3.2.      Submission

 

Select from the relevant category to access the submission form:

 

a.    Professional Team – Link will be available from Monday 6th May

b.    Professional Individual (except Young Talent) – Link will be available from Monday 6th May

c.    Young Procurement Professional of the Year – Link will be available from Monday 6th May

d.    Best Contribution to the Reputation of the Profession – Link will be available from Monday 6th May

e.     Media (Institution) – Link will be available from Monday 6th Media (Journalist) – Link will be available from Monday 6th May

 

Note: Failure to comply with eligibility and submission guidelines may result in disqualification of submission

 

4.         JUDGING PANEL

 

A panel of independent judges drawn from the purchasing and supply fraternity and other stakeholders (Zambia Public Procurement Authority, Economics Association of Zambia, Zambia Chamber of Commerce and Industry, MISA Zambia) will be appointed to select the winners.

 

5.         TIMELINES

 

 

Date               Activity

9th May                       Deadline for Submissions

4th May                      Shortlisting

13th May                    Judging

18th May                    Notification to shortlisted candidates

Friday 31st May         Announcement of winners

 

 

6. Awards Ceremony

 

This will be a high-profile awards ceremony to celebrate the nominees and announce and celebrate the winners. Guests will include delegates attending the conference, invited dignitaries, members of the press.

 

The Awards Gala Night shall take place on Friday 31st May on the last day of the 7th National Conference at the Avani Victoria Falls Resort, Livingstone.

 

It is My earnest hope and desire that this gesture, which will be an annual event, will truly spur on our members and all unto lofty levels and in sustainably adding value to the organization we work for, this is the true essence of this great profession. Value addition is almost sacrosanct in the procurement and supply function.

 

Questions or clarification

For any questions or clarifications email awards@zipszambia.org

 

On behalf of the ZIPS President

Chibwe D Mwelwa

18th April 2019

7TH ZIPS NATIONAL CONFERENCE CALL FOR TOPICS AND SPEAKERS

7TH ZIPS NATIONAL CONFERENCE CALL FOR TOPICS AND SPEAKERS

 THEME: “PROMOTING SUSTAINABLE DEVELOPMENT AND GOOD GOVERNANCE THROUGH ETHICAL PROCUREMENT PRACTICES

 

The focus will be on sustainable procurement and national development pillared on:

 

a.    Procurement

b.    Sustainability

c.    Development

 

Guidelines for Submission of Topic(s) and Nominating Speaker(s)

 

We are seeking creative submissions that will be on point, elevate the awareness of the role of the supply chain and showcase the value that the profession brings in practical ways.

 

1. Topic – You can submit up to 3 topic proposals. State the title and provide a short narrative of no more than 150 words clearly stating the area being tackled, how it is relevant. Click here to complete the nomination form

 

2. Speaker(s) for topic(s) –

 

This is optional, and you can indicate whether you will be presenting it or if not suggest a speaker you have  in mind

 

a.    Proposing a speaker – on the form for submitting topic suggestions indicate name of speaker, their title and organisation (if applicable) and a short narrative of no more than 100 words why he/she should speak on the topic

b.    Nominating yourself as a speaker – we encourage our members to volunteer themselves as speakers. Please click here to complete the speaker bio template or download from the website

 

Evaluation of Submissions and Final Selection

 

All submissions will be evaluated for originality, relevance, alignment to theme and practical application.  We are seeking creative submissions that will be on point, elevate the awareness of supply chain role and showcase the value that the profession brings in practical ways.

 

Submission Deadline: Friday 26th April 2019.

 

For any questions or clarifications or more information email  conference@zipszambia.org

 

Issued by

 

ZIPS 7th National Conference Organising Committee


 

 

ZIPS HOLDS A ONE DAY CONSULTATIVE WORKSHOP WITH SUBCOMMITTEES

ZIPS HOLDS A ONE DAY CONSULTATIVE WORKSHOP WITH SUBCOMMITTEES

The Zambia Institute of Purchasing and Supply (ZIPS) elected Council Members on Saturday 2nd February 2019 met Chairpersons and Secretaries from Subcommittees.  In attendance were:

 

Mr Mwawi Phiri and Ms Mwaka Namwila- Marketing and Publicity Committee,

Mr Teddy Mulonga - Disciplinary Committee,

Mr James Njolomba - Professional and Training Committee,

Mrs Lusungu Siame and Viola Zulu- Student Affairs Committee,

Mr Taic Mwanza and Mr Patrick Kaliminwa- Compliance Committee,

Mr Robert Tembo-newly established Publishing and Editorial Committee

 

The one day Consultative Workshop which took place at Golden Peacock reviewed activities  undertaken by the committees in 2018, proposed various reforms and made a number of resolutions which will be shared with Chapter Executives and are expected to be executed in 2019.

 

Issued by ZIPS Secretariat

ZIPS STAFF UNDERGO ONE DAY CUSTOMER SERVICE TRAINING

ZIPS STAFF UNDERGO ONE DAY CUSTOMER SERVICE TRAINING

As part of the 2017 to 2019 Strategic Plan one of the requirements is to improve the operations at the Secretariat is through improved service delivery.

 

We are pleased to inform the ZIPS Community that 12 ZIPS Members of Staff drawn from Head Office, and the Northern and Southern Regional Offices (see details below), were on Wednesday 30th January 2019 trained on ‘Effective Customer Service Delivery’.

 

This training was undertaken by renowned training firm, TopFloor and was done in order to improve Service delivery in carrying out the mandate and function of the Institute.

 

Key elements of the training touched on how to build long term relationship with customers and provided tools for effective management of customer relationships.

 

Upon undergoing this important training, ZIPS members and the corporate world are expected to experience an improved and better service delivery from ZIPS staff. 

 

There is a famous saying by Warren Buffet that says “It takes 20 years to build a reputation but just five minutes to ruin it,”  This quote effectively addresses the importance of keeping ZIPS members and the corporate world happy and satisfied.

 

ZIPS management realises that Customer service is at the heart of a business and in line with our vision of being A Nation of Supply Excellence we hope with this training our staff will provide an exceptional service leaving you the customer satisfied, feeling valued and respected.

 

We wish our staff to with their newly acquired skills immediately implement them and make our members engagement with ZIPS offices an enjoyable and memorable experience

 

Attached picture for ZIPS Staff. From right to left. Henry Lukwesa –Compliance and Membership Officers, Everistor Chifita - Driver, Leonard Libila Finance Officer, Alice Mulenga – Northern Region Administrative Office, Mercy Kaluba, Office Assistant, Mary Kamamanya – Administrative Officer (Head office), Benjamin Musenge – Compliance and Membership Officer, Lillian – Office Assistant, Carol Sinkala – Procurement Officer, Raphael Chimbaya – Transport Officer, Millner Nyambe – Southern Region Administrative Office  and Nicholas Makumba ICT Officer

 

Issued by ZIPS Secretariat

31st January 2019

2018 ZIPS AWARDS GALA DINNER DANCE

2018 ZIPS AWARDS GALA DINNER DANCE

The Zambia Institute of Purchasing and Supply (ZIPS), the professional body that regulates matters of professionalism, ethics, training and conduct of supply chain management in Zambia will be holding an Awards Gala Dinner Dance on Friday 28th December 2018 at the Mulungushi International Conference Centre in Lusaka. Theme is CELEBRATING ZIPS 15 YEARS JOURNEY IN SUPPLY CHAIN’

 

The Institute is inviting all its members and interested stakeholders to attend this exciting premier gathering of supply chain professionals to dine, network and celebrate this year’s monumental accomplishments and also be witnesses to the conferring of awards to deserving stakeholders who have made ZIPS be where it is today.

 

Guest of Honour is the Minister of Finance Honourable Mrs Margaret Mwankatwe, MP

Master of Ceremonies for the night is Topsy Sikalinda

Music and Entertainment will be provided the evergreen and popular Amayenge Band

Dinner Tickets are K1,000 all round

Dress Code: Dinner / Business

 

Sponsorship and Marketing opportunities are available

 

1.    Sponsoring a table of 10 at K10,000 each will entitle you to exhibit your products and/or services and have time to speak during the programme or

2.    Exhibition by paying K5,000 which will entitle you to two dinner tickets, opportunity to exhibit your products and/or services with the dinner venue

 

For more details contact the ZIPS Secretariat on:

 

Tel:  260 211 232720 or Mobile:  260 976859363, 0978868880, 0977708793

Email: zipszam@zipszambia.org or

Facebook page https://www.facebook.com/ZIPSZambia

 

 

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About Us

The Zambia Institute of Purchasing and Supply was established by an Act of Parliament No.15 of 2003 on 20th September, 2003. This Act is now, referred to, as the Government of the Republic of Zambia principal national policy on Procurement and Supply Management. The Zambia Institute of Purchasing and Supply is now a Regulatory body on Purchasing and Supply Management Profession in Zambia.See details

           

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